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Saturday, 7 January 2017

Ministry secretaries-general are powerful people, A secretary-general can sign contracts worth up to RM100mil.

The powerful RM100mil men of the ministries
THE STAR

 
PETALING JAYA: Ministry secretaries-general are powerful people, with authority to dole out huge sums of money. A secretary-general can sign contracts worth up to RM100mil.
The limit can be raised even higher with permission from the Finance Ministry.
“The RM100mil limit was fixed for all ministries by the Finance Ministry,” said Health Ministry secretary-general Datuk Seri Dr Chen Chaw Min.
“If any ministry wants to raise the limit, they have to get permission from the Finance Ministry,” he added.
According to the Government Contracts Act 1949 (Act 120), all government contracts may be signed by a Minister or by any public officer duly authorised in writing by the respective Minister.
In the 2014 Auditor-General’s Report, a former Ministry of Agriculture and Agro-Based Industries (MOA) secretary-general had signed off on a RM268.222mil deal with a private firm in 2012 despite having no authority to do.
This went against a 2009 circular by the Government that an MOA secretary-general can only sign contracts of between RM20mil and RM100mil.
The MOA later admitted it made an error and that the matter was not done intentionally.
Former Public Accounts Committee (PAC) chairman Datuk Nur Jazlan Mohamed said all senior officers at a ministry must take the lead role to ensure there was no hanky-panky in procurement and awarding of contracts.
“The PAC and Auditor-General only looks at whether there is compliance with procedures. It’s up to the ministry to take action over misdeeds,” said Nur Jazlan, who is Deputy Home Minister.
PAC deputy chairman Dr Tan Seng Giaw said there were already enough laws and procedures to govern the duties and responsibilities of chief secretaries.
Dr Tan said the PAC would usually recommend further investigations into cases of mismanagement and may also include the Malaysian Anti Corruption Commission stepping in if elements of corruption or abuse of power were found.
A source said secretaries-general do not have the power to approve projects on their own. All projects must be put through a tender board which will comprise various committees, including financial and technical.
The officers involved in the tender process will also come from other ministries such as the Finance Ministry.
Approval from the Finance Ministry is also required before any project is done via direct negotiation or restricted tender.
The source said the ceiling amount that other senior ministry officials can sign will vary according to ministries. This is because some ministries have bigger budgets and, as such, the value of contracts are larger than others.
As an example, Education Minister Datuk Seri Mahdzir Khalid, in a notice on Aug 26 last year, authorised the ministry’s secretary-general to sign on behalf of the Government contracts of works, supplies and services worth up to RM100mil.
The ministry deputy secretary-general was authorised to sign for contracts worth up to RM50mil.

SECSECRETARIES-GENERAL AND HEADS OF SERVICE

1.CHIEF SECRETARY TO THE GOVERNMENT
YBhg. Tan Sri Dr. Ali bin Hamsa
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2.DIRECTOR GENERAL OF PUBLIC SERVICESMore Info
3.ATTORNEY GENERAL
YBhg. Tan Sri Dato' Sri Haji Mohamed Apandi bin Haji Ali
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4.SECRETARY GENERAL
MINISTRY OF FINANCE
YBhg. Tan Sri Dr. Mohd Irwan Serigar bin Abdullah
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5.AUDITOR GENERAL OF MALAYSIA
YBhg. Tan Sri Dato' Setia Haji Ambrin bin Buang
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6.CHIEF OF DEFENCE FORCES
YBhg. Jeneral Tan Sri Raja Mohamed Affandi Raja Mohamed Noor
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7.DIRECTOR GENERAL
IMPLEMENTATION COORDINATION UNIT
Prime Minister’s Department,
YBhg. Datuk Seri Ahmad Zaki Ansore bin Mohd Yusof
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8.DEPUTY SECRETARY GENERAL (CABINET)
Prime Minister's Department,
YBhg. Tan Sri Mazidah Abdul Majid
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9.INSPECTOR-GENERAL OF POLICE
YBhg. IG Tan Sri Dato' Sri Khalid bin Abu Bakar
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10.SECRETARY GENERAL
MINISTRY OF EDUCATION

YBhg. Dato' Sri Alias bin Haji Ahmad
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11.SECRETARY GENERAL
MINISTRY OF HIGH EDUCATION

YBhg. Tan Sri Dr. Noorul Ainur binti Mohd Nur
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12.SECRETARY GENERAL
MINISTRY OF HEALTH

YBhg. Datuk Dr. Chen Chaw Min
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13.SECRETARY GENERAL
MINISTRY OF NATURAL RESOURCES AND ENVIRONMENT
YBhg. Datuk Seri Azizan bin Ahmad
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14.SECRETARY GENERAL
MINISTRY OF TRANSPORT
YBhg. Datuk Seri Haji Saripuddin bin Kasim
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15.SECRETARY GENERAL
MINISTRY OF SCIENCE, TECHNOLOGY AND INNOVATION
YBhg. Dato' Dr. Mohd Azhar bin Haji Yahaya
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16.SECRETARY GENERAL
MINISTRY OF INTERNATIONAL TRADE AND INDUSTRY
YBhg. Datuk Jayasiri A/L Jayasena
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17.SECRETARY GENERAL
MINISTRY OF TOURISM AND CULTURE
YBhg. Datuk Hj. Ab. Ghaffar Bin A. Tambi
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18.SECRETARY GENERAL
MINISTRY OF ENERGY, GREEN TECHNOLOGY AND WATER
YBhg. Dato' Seri Ir. Dr. Zaini Bin Ujang
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19.DIRECTOR GENERAL
ECONOMIC PLANNING UNIT
Prime Minister's Department,
YBhg. Datuk Seri Dr. Rahamat Bivi binti Yusoff
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20.DIRECTOR GENERAL OF PUBLIC WORKS
YBhg. Dato' Sri Ir. Dr. Roslan Bin Md. Taha
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21.SECRETARY GENERAL
MINISTRY OF RURAL AND REGIONAL DEVELOPMENT
YBhg. Dato' Mohd Arif bin Ab Rahman
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22.ACCOUNTANT GENERAL OF MALAYSIA
YBhg. Dato' Haji Che Pee bin Samsudin
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23.SECRETARY GENERAL
MINISTRY OF DEFENCE
YBhg. Dato' Sri Abdul Rahim bin Mohd Radzi
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24.SECRETARY GENERAL
MINISTRY OF WOMEN, FAMILY AND COMMUNITY DEVELOPMENT
YBrs. Dr. Rose Lena binti Lazemi
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25.SECRETARY GENERAL
MINISTRY OF AGRICULTURE AND AGRO-BASED INDUSTRIES

YBhg. Datuk Seri Dr. Ismail bin Hj Bakar
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26.SECRETARY GENERAL
MINISTRY OF URBAN WELLBEING, HOUSING AND LOCAL GOVERNMENT

YBhg. Datuk Haji Mohammad bin Mentek
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27.SECRETARY GENERAL
MINISTRY OF WORKS

YBhg. Dato' Sri Zohari bin Haji Akob
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28.SECRETARY GENERAL
MINISTRY OF COMMUNICATIONS AND MULTIMEDIA
YBhg. Dato' Sri Dr. Sharifah Zarah binti Syed Ahmad
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29.SECRETARY GENERAL
MINISTRY OF PLANTATION INDUSTRIES AND COMMODITIES

YBhg. Datuk Nagarajan a/l N Marie@ Marie Chett
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30.SECRETARY GENERAL
MINISTRY OF HUMAN RESOURCES
YBhg. Dato’ Sri Haji Adenan bin Ab Rahman
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31.SENIOR DEPUTY SECRETARY GENERAL
PRIME MINISTER'S DEPARTMENT

YBhg. Tan Sri Othman bin Haji Mahmood
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32.DIRECTOR GENERAL OF HEALTH
YBhg. Datuk Dr. Noor Hisham bin Abdullah
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33.DIRECTOR GENERAL
MALAYSIAN ADMINISTRATIVE MODERNIZATION AND MANAGEMENT PLANNING UNIT
Prime Minister's Department,
YBhg. Dato' Seri Zainal Rahim bin Seman
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34.SECRETARY GENERAL
MINISTRY OF FOREIGN AFFAIR

YBhg. Dato' Ramlan Bin Ibrahim
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35.DIRECTOR GENERAL
MINISTRY OF EDUCATION
YBhg. Tan Sri Dr. Khair bin Mohamad Yusof
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36.SECRETARY GENERAL
MINISTRY OF HOME AFFAIRS

YBhg. Dato' Sri Alwi bin Haji Ibrahim
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37.SECRETARY GENERAL
MINISTRY OF DOMESTIC TRADE, CO-OPERATIVES AND CONSUMERISM

YBhg. Dato' Sri Jamil bin Haji Salleh
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38.SECRETARY GENERAL
MINISTRY OF FEDERAL TERRITORIES

YBhg. Datuk Seri Adnan bin Haji Md Ikshan
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39.DIRECTOR GENERAL
PUBLIC PRIVATE PARTNERSHIP UNIT

Prime Minister's Department,
YBhg. Dato' Ahmad Husni bin Hussain
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40.SECRETARY GENERAL
MINISTRY OF YOUTH AND SPORTS

YBhg. Dato' Lokman Hakim bin Ali
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41.PRINCIPAL PRIVATE SECRETARY TO THE YAB PRIME MINISTER
YBhg. Datuk Iskandar bin Dato' Mohd Kaus
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